Before you begin make sure that you have at hand all of the following mandatory information:

• Organisations Name
• Short name (upto 8 letters long this can be used to quickly search for your entry)
• Contact name
• Full address
• Post code (this will automatically be linked to a streetmap)
• Telephone number

After you click on the "add a record " link you will be presented with a form. The mandatory fields listed above must be completed and the more details you provide in the rest of the form the better you will inform readers about your group/organisation or project.

When entering your details please note the following:

Web site address:

If you have a web site then enter the address in the form 'www.oursite.co.uk' and do not include the leading 'http://'. This link will automatically be made active so that readers of your record can go directly to your web site.

Email address:

In the 'email' field please enter only one email address and make sure that this is a valid address of the form 'me@myorganisation.co.uk'. It does not matter if you use upper- or lowercase letters. This link will automatically be made active so that a reader can send an email directly.

Username and password:

To prevent your details being modified by an unauthorised person you must enter a username and password that will be requested before the Directory entry can be modified.

The entries in the Community Directory can be updated by the record creator of anyone else 'authorised' (see below) to do so. If you do not feel able to create or maintain your own entry (or entries) in the Directory then contact the webmaster and assistance will be provided.

Authorisation

When an entry in the Community Directory is created a username and password are defined. These are requested before access is given to change the details held in the Directory. If you do not know or have forgotten your username or password then contact the webmaster and they will be reissued.

Tips

Your username and password should not be too easy for anyone to guess. A good rule of thumb is to use at least 6 characters for each and to mix letters and numbers.

Instructions

First access your entry in the Directory - the easiest way to do this is to enter your organisation's Short Name (or part of the full name) in the Search form found under the Community Directory menu option at the left. Once you have your entry on-screen then you will see a link 'Edit' at the bottom of the record details.

Click on this link and you will be asked to login with the correct username and password. Once you have entered these than you will be presented with a form for changing any of your details.